KLT Bin Float Tracker (Schedule I Deemed-Supply Flagging)
OEM-owned KLT bins, dunnage, and pallets in a tier-1 supplier's float can run into the tens of thousands of units. Missing bins trigger OEM deductions; bins held over 12 months trigger Schedule I deemed-supply liability under the CGST Act. This free 15-column register reconciles every bin and flags the Schedule I risk before it crystallises.
Quick reference
When to use this template
Monthly OEM bin statement reconciliation
Most OEMs issue a monthly bin balance statement showing bins held at the supplier. Reconcile that statement against the tracker to identify discrepancies before missing-charges hit the next payment cycle.
Schedule I deemed-supply risk review
Filter for schedule_i_risk_flag = Yes — these bins are GST liability candidates. Escalate to the GST team for Schedule I valuation and deemed-supply accounting under the CGST Act.
3PL freight contract recovery
Filter for current_status = missing or in-transit with high days_at_oem — these are recovery candidates against the transporter under the freight contract penalty clause.
Quarterly physical bin count
Use the at-supplier subset as the expected physical count at each supplier facility. Variance to physical = bins lost on supplier premises (separate root cause from in-transit loss).
Column-by-column guide
How it ties to TransactIG
This register is the manual version of the bin float reconciliation tier-1 auto component finance teams run inside TransactIG's auto component reconciliation. Bin serials are matched against OEM bin statements, days-at-OEM ageing is automated, missing-bin charges in payment advices are reconciled against the register, and Schedule I deemed-supply candidates are flagged before the 12-month wall. For multi-plant suppliers with tens of thousands of bins in float across four to six OEMs, the manual register becomes the bottleneck — that is where the platform takes over.
Frequently Asked Questions
What is a KLT bin and why does it need tracked? +
KLT stands for Kleinladungstrager — the small load carrier used by OEMs (Maruti, Tata, Mahindra, Bosch, and most German-influenced auto OEMs) to standardise returnable packaging between supplier and assembly line. The bins are owned by the OEM, dispatched to the supplier facility for filling, returned full of parts, and rotated. Each bin carries a serial number; tens of thousands are in float at any given time across a supplier's OEMs. Missing bins trigger a missing-charge deduction from the supplier (typical range ₹2,000-5,000 per medium KLT, higher for dunnage and special-purpose bins) and — if a bin is not returned within 12 months — a GST deemed-supply liability under Schedule I.
What is the Schedule I deemed-supply risk for unreturned KLT bins? +
Schedule I of the CGST Act treats certain transactions as a supply even without consideration. Entry 2 covers permanent transfer or disposal of business assets on which input tax credit has been availed. Industry practice and several CGST circulars treat returnable packaging that has not been returned within a reasonable period (commonly interpreted as 12 months) as a deemed supply from the OEM to the supplier — meaning the supplier may need to account for the GST liability on the bin's fair value. The 12-month threshold mirrors the Section 143 inputs return window for job-work goods. This is why the tracker flags any bin at days_at_oem > 365 as a Schedule I risk.
Who pays the missing-bin charge — supplier or carrier? +
Contractually, the supplier pays the OEM the missing-bin charge as a deduction from the next payment cycle. The supplier then has a recovery claim against the transporter or 3PL if the bin was lost in transit and against its own warehouse if the bin was lost on the supplier's premises. Most tier-1 suppliers run a monthly missing-bin reconciliation against the 3PL and recover the charges through the freight contract penalty clause. The tracker's missing_charge_applied + missing_charge_amount columns capture the OEM-side deduction; the supplier's recovery from the 3PL sits in a separate logbook.
How often should the bin float be audited? +
Tier-1 auto component suppliers typically run a quarterly physical bin count at each supplier facility, reconciled against the dispatch and receipt logs in this register and against the OEM's bin statement (most OEMs issue a monthly bin balance statement). Annual statutory audit also examines bin float disclosures — bins on supplier premises and bins in transit are inventory of the OEM, not the supplier, and should not appear in the supplier's own inventory count. CARO 2020 disclosures on physical verification of inventory cover this.
Can this register handle dunnage and special-purpose carriers? +
Yes. Dunnage (custom-formed packaging inserts that protect specific high-value parts), pallets, and special-purpose carriers can be tracked using the same column structure — set bin_type to dunnage and the dispatched_qty_parts to 1 for unit-served items. Dunnage typically carries higher missing-bin charges and tighter rotation expectations because it is purpose-built. The Schedule I deemed-supply analysis applies the same way: if the dunnage is not returned within 12 months and ITC was availed by the OEM, the unreturned dunnage is treated as a deemed supply.
Reconcile every KLT bin before Schedule I catches you
TransactIG reconciles bin dispatch and return logs against OEM bin statements, ages every bin against the 12-month Schedule I window, and matches missing-bin charges in OEM payment advices.